Executive Assistant

Description

Nestle Nigeria Plc - As the Leading Nutrition Health and Wellness Company, we are committed to enhancing People's lives, everywhere, every day. Infact enhancing lives will influence everything we do together.

A presence in more than 130 countries and factories in more than 80 research centres brings many global benefits. We believe in long term career development and appreciate how challenges and motivation will help you reach your potential. Nestle Nigeria Plc upholds the principle of Non- Discrimination and Equal Employment Opportunities in its recruitment processes.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Ogun
Employment Type: Full-time

Job Description

• We are currently looking to hire an Executive Assistant to Factory Manager whose responsibilities include enabling and enhancing the effectiveness of the Factory Manager by providing qualitative management support and representing the executive to others.

Key Outputs / Deliverables

• Support (and sometimes drive and lead) projects and improvement initiatives for the benefit of the Business.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to other Functional Assistant; following up on results.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive (if and when required). Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Travel Management: Preparing and collating visits/ travels schedules/ dates; flight bookings, prepares as required, reports of visits, processes expense claims for Line Manager only
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepares presentations, writes reports, analyses data and other information as would be required from time to time
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Requirements

• Graduate Degree i.e., HND / B.Sc.
• Minimum of 2 years of continuous experience supporting a senior level Executive in a structured environment.
• Exceptional in speaking and writing in English (French is an added advantage)
• Exceptional Listening and communication skills. Ability to follow instruction from your supervisor and your ability to understand those instructions with little or no follow up. Also, ability to relate messages or instructions to others.
• Excellent interpersonal/people skills. Ability to work directly and indirectly with others and engage internal/external stakeholders in a manner that represents the Nestle brand.
• Great Emotional Intelligence.
• Organizational Skills: Ability to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or presentations. Understanding of SAP or any other ERP system.